25 Other Ways to Say “we are pleased to inform you” (With Examples)

We are pleased to inform you that when you deliver approved applications or rescheduled event updates, using a polite, formal phrase ensures information is clearly communicated. Choosing the right words in emails and letters adds a positive sentiment that resonates with someone receiving good news.

There are 25 alternative ways to convey the same message in a modern, approachable tone. You can announce, update, reveal, or advise in thrilled, delighted, happy, excited, or overjoyed manners, ensuring your messaging resonates, enhances communication, and leads to impactful exchanges.

What Does “we are pleased to inform you” Mean?

Definition: This phrase is a polite, formal way to deliver positive news or updates about approved applications, rescheduled events, or other important information.

Detailed Explanation: It expresses positive sentiment from the sender to the recipient, showing professionalism while maintaining a friendly tone. It is widely used in emails, letters, and official communication.

When to Use “we are pleased to inform you”

Definition: This phrase should be used when delivering important positive updates that require a formal or professional tone.

Detailed Explanation: Using this phrase sets the context that the news is significant, and the recipient should feel acknowledged. It’s particularly effective in work-related communications, academic notifications, or official correspondence.

Is It Professional/Polite to say “we are pleased to inform you”?

Definition: Yes, it is considered professional, courteous, and polite.

Detailed Explanation: The phrase conveys respect and professionalism while clearly delivering positive information. It is standard in corporate communication, admissions letters, and other official contexts.

Example: “We are pleased to inform you that your membership renewal has been successfully processed.”

Best Use: Formal emails, letters, or official notifications.
Worst Use: Overuse in informal settings, which may feel rigid.
Tone: Polite, professional, friendly, respectful.

Pros and Cons of Using “we are pleased to inform you”

Pros:

• Communicates positive news clearly.
• Maintains a formal, professional tone.
• Shows respect and care for the recipient.

Cons:

• Can feel stiff or impersonal in casual contexts.
• Overuse may make your writing predictable.
• May not convey warmth as strongly as alternatives.

Example: “We are pleased to inform you that your grant proposal was approved.”

Best Use: When professionalism and clarity are priorities.
Worst Use: Casual messages or friendly chats.
Tone: Formal, polite, neutral-positive.

Thrilled to Share

Definition: A more enthusiastic alternative expressing excitement.

Detailed Explanation: This phrase conveys genuine joy while delivering good news, making it less formal but highly engaging.

Example: “We’re thrilled to share that your project submission has been approved!”

Best Use: Team announcements, celebratory emails, or informal professional contexts.
Worst Use: Strictly formal notifications where a neutral tone is required.
Tone: Warm, enthusiastic, friendly.

Excited to Announce

Definition: Conveys enthusiasm and anticipation.

Detailed Explanation: Similar to “thrilled to share,” it shows energy and engagement, suitable for announcements that benefit from a positive vibe.

Example: “We’re excited to announce your promotion effective next month.”

Best Use: Internal team news, marketing announcements, or celebrations.
Worst Use: Strict legal or official letters requiring formal language.
Tone: Enthusiastic, positive, friendly.

Delighted to Let You Know

Definition: Expresses happiness and friendliness while sharing news.

Detailed Explanation: This phrase softens the formal tone and adds warmth to the message, making it feel more personal.

Example: “We’re delighted to let you know that your conference registration has been confirmed.”

Best Use: Friendly professional emails, small business updates, or welcoming messages.
Worst Use: Strict corporate or legal notices.
Tone: Warm, friendly, polite.

Happy to Inform You

Definition: Simple and approachable, conveys good news politely.

Detailed Explanation: It maintains professionalism while being less formal than the classic phrase.

Example: “We’re happy to inform you that your membership renewal was successful.”

Best Use: Client communications, newsletters, or general updates.
Worst Use: Very formal letters requiring a rigid tone.
Tone: Friendly, polite, approachable.

We’re Excited to Reveal

Definition: Shows enthusiasm and anticipation, good for news that feels like a surprise.

Detailed Explanation: Perfect for announcements or launches that aim to engage the reader.

Example: “We’re excited to reveal our new office location to all employees.”

Best Use: Product launches, internal announcements, or marketing emails.
Worst Use: Serious legal or regulatory updates.
Tone: Excited, warm, engaging.

Pleased to Update You

Definition: Communicates progress or new developments politely.

Detailed Explanation: Ideal for follow-ups where information has changed or progressed.

Example: “We’re pleased to update you that your project timeline has been revised.”

Best Use: Status updates, ongoing projects, professional correspondence.
Worst Use: Breaking negative news or casual texts.
Tone: Professional, polite, informative.

We’re Happy to Communicate

Definition: Formal yet warm, conveys good news professionally.

Detailed Explanation: Suitable when you want to maintain a polished tone while being friendly.

Example: “We’re happy to communicate that your grant application has been approved.”

Best Use: Official letters, institutional communications, or HR announcements.
Worst Use: Very casual or informal updates.
Tone: Professional, polite, approachable.

Elated to Advise You

Definition: Shows strong happiness and excitement for the recipient.

Detailed Explanation: Adds a touch of enthusiasm to formal notifications.

Example: “We’re elated to advise you that your promotion is effective immediately.”

Best Use: Career updates, award notifications, celebratory professional emails.
Worst Use: Routine or negative news.
Tone: Excited, warm, respectful.

Overjoyed to Tell You

Definition: Extremely enthusiastic, conveys happiness vividly.

Detailed Explanation: Works best when the news is exciting or celebratory.

Example: “We’re overjoyed to tell you that your team won the award!”

Best Use: Celebratory announcements, team achievements.
Worst Use: Routine business emails.
Tone: Excited, joyful, engaging.

Thrilled to Announce

Definition: Conveys enthusiasm and positive energy professionally.

Detailed Explanation: Ideal for announcements meant to create anticipation or interest.

Example: “We’re thrilled to announce the launch of our new product line.”

Best Use: Product launches, marketing updates, event notifications.
Worst Use: Routine administrative emails.
Tone: Enthusiastic, positive, friendly.

Happy to Communicate

Definition: A Simple, polite, and professional phrase for delivering news.

Detailed Explanation: Balances formal tone with friendly communication.

Example: “We’re happy to communicate that your invoice has been processed successfully.”

Best Use: Business emails, official updates.
Worst Use: Informal or casual notifications.
Tone: Polite, professional, warm.

Excited to Let You Know

Definition: Expresses excitement while informing the recipient.

Detailed Explanation: Works for updates that carry positive or celebratory meaning.

Example: “We’re excited to let you know that your proposal was approved.”

Best Use: Team updates, client communications, celebratory messages.
Worst Use: Highly formal legal letters.
Tone: Enthusiastic, friendly, approachable.

Delighted to Announce

Definition: Shows happiness and professional excitement.

Detailed Explanation: Makes the announcement feel personal and warm.

Example: “We’re delighted to announce that your project submission is accepted.”

Best Use: Team or company announcements.
Worst Use: Informal chats or text messages.
Tone: Warm, friendly, polite.

Thrilled to Reveal

Definition: Expresses high enthusiasm and interest.

Detailed Explanation: Suitable for revealing news or updates that are exciting or anticipated.

Example: “We’re thrilled to reveal our new training program to all employees.”

Best Use: Product announcements, event reveals.
Worst Use: Routine or dry updates.
Tone: Excited, enthusiastic, friendly.

Overjoyed to Inform

Definition: Professionally shows extreme happiness.

Detailed Explanation: Adds a joyful tone while maintaining professional decorum.

Example: “We’re overjoyed to inform you that your award application was successful.”

Best Use: Recognition, awards, or achievement notifications.
Worst Use: Routine or neutral communications.
Tone: Joyful, professional, warm.

Happy to Share

Definition: Friendly and approachable, conveys positive news clearly.

Detailed Explanation: Makes communication personal without being overly formal.

Example: “We’re happy to share that our office reopening date is confirmed.”

Best Use: Newsletters, team updates, friendly emails.
Worst Use: Highly formal letters.
Tone: Friendly, polite, warm.

Excited to Reveal

Definition: Expresses anticipation and enthusiasm for sharing news.

Detailed Explanation: Perfect for updates or launches that aim to generate excitement.

Example: “We’re excited to reveal our annual performance results to the team.”

Best Use: Product or project announcements.
Worst Use: Routine or mundane emails.
Tone: Excited, enthusiastic, friendly.

Pleased to Announce

Definition: Combines formal tone with positive messaging.

Detailed Explanation: Good for announcements that require a professional but warm tone.

Example: “We’re pleased to announce the opening of our new branch next month.”

Best Use: Corporate announcements, professional newsletters.
Worst Use: Casual texts.
Tone: Polite, professional, warm.

Delighted to Reveal

Definition: Shows happiness and anticipation in communication.

Detailed Explanation: Useful when news is exciting or celebratory, creating engagement.

Example: “We’re delighted to reveal the winning project team of the quarter.”

Best Use: Awards, recognition, or company celebrations.
Worst Use: Routine updates.
Tone: Friendly, enthusiastic, warm.

Thrilled to Let You Know

Definition: Enthusiastic and approachable, shares good news energetically.

Detailed Explanation: Great for updates meant to engage readers or create excitement.

Example: “We’re thrilled to let you know that your proposal has been approved.”

Best Use: Celebratory updates, team announcements.
Worst Use: Formal legal or corporate notifications.
Tone: Excited, friendly, warm.

Overjoyed to Announce

Definition: Conveys strong happiness and positive energy.

Detailed Explanation: Adds a celebratory and personal tone to announcements.

Example: “We’re overjoyed to announce our employee of the month.”

Best Use: Recognition, awards, or team achievements.
Worst Use: Routine status emails.
Tone: Joyful, warm, friendly.

Happy to Reveal

Definition: Approachable, polite, and friendly phrase for sharing news.

Detailed Explanation: Makes communication feel less formal while remaining professional.

Example: “We’re happy to reveal the new schedule for the upcoming conference.”

Best Use: Internal updates, newsletters, casual professional emails.
Worst Use: Strict corporate letters.
Tone: Friendly, warm, polite.

Excited to Update

Definition: Shows enthusiasm while providing news or progress updates.

Detailed Explanation: Effective for ongoing projects or status updates with a positive tone.

Example: “We’re excited to update you on the completion of your order.”

Best Use: Project updates, progress announcements.
Worst Use: Negative news or routine admin emails.
Tone: Enthusiastic, positive, friendly.

Pleased to Inform

Definition: A slightly more formal variation of the original phrase.

Detailed Explanation: Conveys polite professionalism without being overly stiff.

Example: “We’re pleased to inform you that your conference seat has been reserved.”

Best Use: Professional emails, official notifications.
Worst Use: Informal or casual chats.
Tone: Formal, polite, respectful.

Delighted to Update

Definition: Combines warmth and professionalism, perfect for good news.

Detailed Explanation: Suitable for conveying progress or updates while keeping the tone friendly.

Example: “We’re delighted to update you on the successful completion of your request.”

Best Use: Project status emails, team updates, client communications.
Worst Use: Negative news or highly formal letters.
Tone: Friendly, polite, approachable.

Final Thoughts

Choosing the right words to communicate good news can make all the difference in how your message is received. Using “we are pleased to inform you” is a classic, polite, and formal phrase that communicates positive sentiment clearly, but exploring alternative expressions allows your messages to feel warmer, more personal, and engaging. Whether you are sharing updates about an approved application, a rescheduled event, or professional achievements, selecting a phrase that fits the context, tone, and audience is essential.

Alternatives like “thrilled to share,” “excited to announce,” or “delighted to let you know” add enthusiasm, while options such as “pleased to update you” or “happy to communicate” maintain professionalism with a friendly tone. Understanding the best use, worst use, and appropriate tone for each phrase ensures that your emails, letters, or announcements resonate well and leave a lasting impression. In professional settings, overusing one phrase may feel predictable, while mixing alternatives keeps communication fresh and impactful.

Ultimately, clear, thoughtful, and respectful communication reflects both your professionalism and empathy. By mastering these alternatives, you can convey good news in ways that make recipients feel acknowledged, valued, and appreciated, fostering stronger relationships, smoother collaboration, and better engagement across teams, clients, and stakeholders. Using these phrases strategically ensures your messages are not just informative, but also meaningful, warm, and memorable.

FAQs

What does “we are pleased to inform you” mean?

It’s a polite, formal phrase used to convey positive news, updates, or approvals in professional emails, letters, or notifications.

When should I use this phrase?

Use it for important updates, such as approved applications, rescheduled events, promotions, or recognition in formal contexts.

Is it professional to use?

Yes, it is considered professional, courteous, and suitable for business, academic, or formal communication.

Can it be used in casual emails?

It’s best for formal or semi-formal messages; in casual emails, alternatives like “happy to share” are better.

What are some alternatives?

Options include “thrilled to share,” “excited to announce,” “delighted to let you know,” and “pleased to update you.”

What is the tone of this phrase?

The tone is polite, respectful, formal, and conveys positive sentiment.

Can it feel too formal?

Yes, overuse or use in casual settings may make messages feel stiff or impersonal.

How do I choose the right alternative?

Consider audience, context, and purpose; choose a phrase that balances warmth and professionalism.

Are there pros and cons to using it?

Pros: clear, professional, polite. Cons: may feel stiff in casual contexts or repetitive if overused.

Can it be used for approvals?

Yes, it’s ideal for job applications, grant approvals, or event confirmations.

What about internal communication?

Alternatives like “excited to announce” or “thrilled to share” work well for team updates.

Should tone vary for different recipients?

Yes, formal recipients require classic phrasing, while peers may appreciate friendly, warm alternatives.

Does it convey enthusiasm?

The classic phrase is polite but neutral; alternatives can convey more excitement or warmth.

Is it suitable for social media?

Typically too formal; consider shorter, engaging alternatives like “happy to share”.

How can I make my message more personal?

Use friendly alternatives, add specific details, and tailor the phrasing to the recipient’s context for better engagement.