In my work experience, I’ve noticed how subtle shifts in everyday conversations create a more natural flow, and Please Be Reminded that choosing the right words with real care helps ensure nothing important is forgotten or missed. A professional note shaped with warmth, a balanced tone, and a touch of respectfully human presence can make even a polite reminder about a deadline or an instruction feel lighter and more approachable. I often explore small alternatives to craft a phrase that can communicate a clear point, and when the message is written thoughtfully, the attention to detail shows genuine intention. Simple lines like please remember can effectively bring someone back to focus, especially when paired with confidence, a real human touch, and wording that truly resonates.
On a more personal level, every request carries its own value, and how it is received often depends on how clearly it conveys respect and intention. Whether the setting is semi-formal or fully formal, the right expression helps us say what’s important without sounding heavy, allowing us to remind ourselves and others of how meaningful clear communication can be. Each interaction in this article reflects moments that remembers the effort placed into simple adjustments-sometimes just 25 extra seconds of thought-to make a message clearer, strengthen confidence, and shape connections that communicates respect.
What Does “Please Be Reminded” Mean?
The phrase “Please Be Reminded” is a polite way of drawing someone’s attention back to something important. It signals that you want to ensure the other person hasn’t forgotten a detail, task, or responsibility. Although formal, it delivers a gentle nudge that remains respectful and considerate.
When to Use “Please Be Reminded”
Use it when you need to restate a key point, highlight deadlines, reference earlier instructions, or politely reinforce something that may have slipped someone’s mind. It works especially well when clarity, professionalism, and kindness all matter.
Is It Professional/Polite to Say “Please Be Reminded”?
Yes-“Please Be Reminded” is both professional and polite. It maintains courtesy while clearly communicating what needs attention. However, it can sometimes sound formal or stiff, which is why alternatives may feel more natural and warm.
Pros or Cons
Pros:
- Sounds respectful
- Keeps communication direct
- Works well in formal writing
Cons:
- May sound overly formal or rigid
- Can feel distant if used in personal or casual contexts
Just a gentle reminder
Meaning: A soft, caring nudge.
Definition: A phrase used to refresh someone’s memory without pressure.
Detailed Explanation: This expression adds a human, friendly tone to ensure the recipient doesn’t feel scolded.
Example: “Just a gentle reminder that the meeting begins at 10 AM.”
Best Use: Friendly professional messages.
Worst Use: Legal or strict compliance notices.
Tone: Warm, light, and empathetic.
Kindly remember
Meaning: A polite request to keep something in mind.
Definition: “Kindly” softens the message, making it more courteous.
Detailed Explanation: Works well when you want professionalism without sounding cold.
Example: “Kindly remember to submit your form today.”
Best Use: Workplace emails.
Worst Use: Casual chats with friends.
Tone: Polite and respectful.
Please keep in mind
Meaning: Encourages awareness of important information.
Definition: A balanced phrase for formal or semi-formal situations.
Detailed Explanation: It frames the reminder as something beneficial rather than bothersome.
Example: “Please keep in mind that your payment is due tomorrow.”
Best Use: Policies, deadlines.
Worst Use: Emotional or delicate personal topics.
Tone: Clear and professional.
This is a quick reminder
Meaning: An efficient, neutral prompt.
Definition: Suggests the reminder is brief and straightforward.
Detailed Explanation: Helps remove pressure and signals respect for time.
Example: “This is a quick reminder about your appointment.”
Best Use: Time-sensitive notices.
Worst Use: Conversations needing emotional depth.
Tone: Direct yet polite.
Friendly reminder
Meaning: Kind, approachable notice.
Definition: Indicates warmth and goodwill.
Detailed Explanation: Helps soften the message without reducing its importance.
Example: “Friendly reminder-your report is due today.”
Best Use: Team communication.
Worst Use: Formal corporate/legal settings.
Tone: Warm and pleasant.
A small note to remember
Meaning: A gentle informational cue.
Definition: Makes the reminder feel lightweight and personal.
Detailed Explanation: Ideal when the goal is kindness over formality.
Example: “A small note to remember that your booking expires tonight.”
Best Use: Customer service, polite notices.
Worst Use: Urgent issues.
Tone: Soft and caring.
Just a quick note
Meaning: Casual reminder delivered humbly.
Definition: A phrase showing you’re mindful of the recipient’s time.
Detailed Explanation: Works well for non-urgent but necessary reminders.
Example: “Just a quick note that your access code resets today.”
Best Use: Informal but respectful messages.
Worst Use: Very formal letters.
Tone: Light and friendly.
As a quick heads-up
Meaning: A cautionary reminder.
Definition: “Heads-up” suggests preparation or alertness.
Detailed Explanation: Useful when the reminder helps avoid potential issues.
Example: “As a quick heads-up, the system will be down tonight.”
Best Use: Tech, operations, updates.
Worst Use: Formal settings.
Tone: Casual and helpful.
Please don’t forget
Meaning: Direct request not to overlook something.
Definition: Clear and sincere without sounding harsh.
Detailed Explanation: Engages the recipient personally.
Example: “Please don’t forget to approve the file today.”
Best Use: Team or personal communication.
Worst Use: Highly formal letters.
Tone: Honest and straightforward.
Just circling back
Meaning: Revisiting prior communication.
Definition: Signals continuity and follow-up.
Detailed Explanation: A popular workplace expression for persistent but polite reminders.
Example: “Just circling back on the invoice I sent.”
Best Use: Follow-ups.
Worst Use: One-time or first messages.
Tone: Professional and neutral.
Following up on this
Meaning: Indicates a need for progress or attention.
Definition: Draws attention without sounding demanding.
Detailed Explanation: Good when a previous message hasn’t been addressed.
Example: “Following up on this-were you able to check the document?”
Best Use: Professional emails.
Worst Use: Personal reminders.
Tone: Courteous and businesslike.
Allow me to remind you
Meaning: A refined, formal reminder.
Definition: Adds politeness through permission-based wording.
Detailed Explanation: Works well when respect and authority both matter.
Example: “Allow me to remind you that your renewal period begins Monday.”
Best Use: Official communication.
Worst Use: Casual peer messages.
Tone: Formal and respectful.
May I remind you
Meaning: Polite reintroduction of necessary information.
Definition: Asks permission, softening directness.
Detailed Explanation: Helps maintain professionalism in sensitive interactions.
Example: “May I remind you that the deadline is today?”
Best Use: Polite professional conversations.
Worst Use: Informal chats.
Tone: Gentle and proper.
This is to remind you
Meaning: Clear, formal reminder.
Definition: Direct but courteous.
Detailed Explanation: Often used in workplace or academic notices.
Example: “This is to remind you of the upcoming audit.”
Best Use: Notices, memos.
Worst Use: Personal messages.
Tone: Formal and direct.
Kindly be advised
Meaning: Awareness-focused reminder.
Definition: Encourages attention to a matter.
Detailed Explanation: Works when you want to soften instructions.
Example: “Kindly be advised that your appointment has been moved.”
Best Use: Customer communication.
Worst Use: Emotional discussions.
Tone: Professional and calm.
Just wanted to bring this to your attention
Meaning: Signals something worth noting.
Definition: A gentle invitation to revisit a point.
Detailed Explanation: Works when you want to avoid sounding forceful.
Example: “Just wanted to bring this to your attention-the form is still pending.”
Best Use: Manager-to-employee communication.
Worst Use: Urgent, time-critical reminders.
Tone: Soft and considerate.
Please note
Meaning: Highlights key importance.
Definition: Often used to emphasize facts or instructions.
Detailed Explanation: Clear and professional, suited for structured communication.
Example: “Please note that the office will close early tomorrow.”
Best Use: Notices, updates.
Worst Use: Personal reminders.
Tone: Direct and serious.
Don’t lose track of this
Meaning: Encourages focus.
Definition: Emphasizes the need to maintain attention.
Detailed Explanation: Best used among familiar colleagues.
Example: “Don’t lose track of this-your submission is due at noon.”
Best Use: Team-based work.
Worst Use: Customer interactions.
Tone: Casual and firm.
Please check in on this
Meaning: A caring request for review.
Definition: Suggests follow-up without pressure.
Detailed Explanation: Works when you want steady progress without sounding impatient.
Example: “Please check in on this when you have a moment.”
Best Use: Delegated tasks.
Worst Use: Hard deadlines.
Tone: Soft and supportive.
A small reminder for you
Meaning: A warm, gentle prompt.
Definition: Keeps the reminder lighthearted.
Detailed Explanation: Ideal when you want to maintain friendliness.
Example: “A small reminder for you-your session starts at 3 PM.”
Best Use: Friendly professional settings.
Worst Use: Formal business statements.
Tone: Caring and warm.
Just making sure this stays on your radar
Meaning: Ensures awareness remains active.
Definition: Indicates that the matter is still relevant.
Detailed Explanation: Works well for plans, projects, or tasks in progress.
Example: “Just making sure this stays on your radar-the meeting date changed.”
Best Use: Project reminders.
Worst Use: Formal letters.
Tone: Friendly and proactive.
A quick follow-up for clarity
Meaning: Revisits something to ensure understanding.
Definition: Adds justification for the reminder.
Detailed Explanation: Helps avoid confusion while sounding helpful.
Example: “A quick follow-up for clarity-your schedule begins next week.”
Best Use: Clarifying messages.
Worst Use: Strict deadlines.
Tone: Warm and informative.
Before it slips your mind
Meaning: Gently hints at possible forgetfulness.
Definition: Light, conversational reminder.
Detailed Explanation: Works best when rapport already exists.
Example: “Before it slips your mind, please upload your documents.”
Best Use: Familiar colleagues.
Worst Use: Highly formal communication.
Tone: Casual and friendly.
I wanted to touch base on this
Meaning: Follow-up reminder with connection.
Definition: Suggests ongoing collaboration.
Detailed Explanation: Good for teamwork and ongoing tasks.
Example: “I wanted to touch base on this-any updates on the draft?”
Best Use: Collaborative work.
Worst Use: Customer warnings.
Tone: Warm and cooperative.
Just a small check-in
Meaning: A light follow-up.
Definition: Shows concern without pressure.
Detailed Explanation: Perfect for subtle reminders that avoid sounding demanding.
Example: “Just a small check-in to see if you reviewed the proposal.”
Best Use: Friendly or internal communication.
Worst Use: Formal notices.
Tone: Soft and approachable.
Final Thoughts
In every interaction, the words we choose shape how others feel, respond, and act. When sharing reminders-whether gentle nudges or essential updates-the goal is not only clarity but connection. Using thoughtful alternatives to “Please Be Reminded” helps keep communication warm, respectful, and genuinely human. These phrases allow us to encourage action without pressure, creating a balance between professionalism and empathy. As communication becomes increasingly digital, the subtle emotional cues we convey matter more than ever. Choosing language that reflects care, attention, and intent makes reminders feel supportive rather than directive. When people feel respected and understood, they are far more likely to engage positively and follow through. Ultimately, expanding your vocabulary of reminder phrases helps you navigate different tones, audiences, and contexts with greater confidence. Whether writing to colleagues, clients, students, or loved ones, these alternatives give you the ability to tailor your message in a way that feels meaningful and personal. Strong communication is not built on complex language-it’s built on thoughtful choices. Using kinder phrases doesn’t weaken authority; instead, it strengthens trust. These options empower you to express what needs to be said while maintaining clarity, warmth, and professionalism. And in a world where messages can easily feel transactional, intentional phrasing ensures your reminders stand out for the right reasons.
FAQs
What does “Please Be Reminded” mean?
“Please Be Reminded” is a polite phrase used to bring attention back to something important. It gently signals that the recipient should remember a detail, task, or deadline without sounding demanding.
Is “Please Be Reminded” a professional phrase?
Yes, it is considered professional and formal. It works well in emails, notices, and workplace communication when you need to politely reinforce important information.
When should I use “Please Be Reminded”?
Use it when you need to restate essential details, highlight deadlines, or reinforce instructions in a respectful and clear tone.
Why should I use alternatives to “Please Be Reminded”?
Alternatives can make your message sound warmer, more natural, and more conversational while still maintaining clarity and professionalism.
Are gentle reminder phrases better for customer communication?
Yes, softer alternatives often help customers feel valued and respected, improving engagement and satisfaction.
What is a friendly alternative to “Please Be Reminded”?
A warm option is “Just a gentle reminder,” which sounds kind and easygoing while still delivering the message.
Are these reminder alternatives suitable for workplace emails?
Absolutely. Most alternatives are designed for professional communication and can improve tone, clarity, and rapport.
Can I use reminder phrases in formal letters?
Yes, phrases like “Allow me to remind you” or “This is to remind you” fit well in highly formal contexts.
How do reminder phrases improve communication?
They help maintain clarity while adding a layer of thoughtfulness, making messages feel more personal and considerate.
Should I adjust the tone of the reminder based on the recipient?
Yes, tone should match the relationship-formal for clients or executives, softer for colleagues or friends.
How can reminders sound less demanding?
Use gentler wording, express care, and frame the reminder as helpful rather than corrective.
Are reminders necessary in professional settings?
Yes, reminders support smooth workflow, prevent missed deadlines, and maintain accountability.
How do I keep reminders clear but polite?
Focus on simple wording, warm tone, and respectful phrasing to balance courtesy and clarity.
Can reminder phrases improve team communication?
Definitely. Kind reminders encourage cooperation and reduce misunderstandings among team members.
What is the best alternative for urgent reminders?
For urgency, “This is a quick reminder” or “Please keep in mind” maintains politeness while adding necessary clarity.
Muhammad Altaf is an English language specialist and professional content strategist with over 10 years of experience writing and teaching practical English usage, professional communication, and tone awareness. His work focuses on helping readers express ideas clearly, naturally, and confidently in real-world contexts.
