25 Other Ways to Say “Please be Advised” (With Examples)

In professional settings, how you convey your message determines the impact it leaves on others. Please be advised that the tone, language, and overall style you use are crucial in shaping how your information and requests are received. From my own experience managing workplace communication, I’ve learned to keep in mind that a formal tone doesn’t have to feel distant or robotic. Sometimes, simply replacing an outdated phrase with something warmer, like please note, please take note, or for your information can make your writing sound more respectful and natural while maintaining professionalism.

In emails, a phrase commonly used, such as please be informed or please be aware helps draw attention to important details and preserves politeness. There are various ways to enhance professionalism and ensure your courtesy truly shines. I’ve found that adjusting my wording depending on situations-balancing formality with a friendly tone-creates better communication and builds trust. Whether you’re sharing instructions, adding details, or trying to convey a message more effectively, even small changes in phrasing can improve effectiveness. These alternatives aren’t just stylistic choices; they’re tools for better communication that express empathy, reflect modern professionalism, and avoid the stiffness of an overly formal approach.

What Does “Please be Advised” Mean?

Please be Advised is a formal phrase used to bring attention to important information, instructions, or requests. It signals that the recipient should take note carefully. This phrase is often used in professional settings, emails, and official communications to ensure clarity.

When to Use “Please be Advised”

Please be Advised when conveying important details, instructions, or policy updates. It’s most effective in situations requiring a formal tone, but can be softened with alternatives to maintain a friendly or courteous communication style.

Is It Professional/Polite to Say “Please be Advised”?

Yes, Please be Advised is both professional and polite, though it can sometimes feel outdated or overly formal. Using thoughtful alternatives can help maintain politeness while making your message feel warmer and more approachable.

Pros or Cons

Pros: Clarifies important information, maintains professionalism, and ensures attention to detail.
Cons: Can sound stiff, outdated, or impersonal if overused.

1. Please Note

Meaning/Definition: Used to ask the recipient to take careful notice of a piece of information.

Explanation: Please Note is a simple, clear way to highlight important instructions or details without sounding overly formal.

Example: Please note that the meeting has been rescheduled to 3 PM.

Best Use: Quick updates, minor instructions, internal memos.
Worst Use: Critical policy changes requiring formality.
Tone: Courteous, straightforward, professional.

For Your Information

Meaning/Definition: Provides the recipient with information they need to know.

Explanation: For Your Information signals that the details are relevant and worth noting, but does not demand immediate action.

Example: For your information, the office will be closed next Friday for maintenance.

Best Use: Sharing updates or facts.
Worst Use: Situations requiring action or urgency.
Tone: Neutral, informative, polite.

Please Be Informed

Meaning/Definition: Formally informs the recipient about something important.

Explanation: Slightly more formal than please note, often used in official emails or corporate communications.

Example: Please be informed that your request has been approved.

Best Use: Official updates, HR announcements.
Worst Use: Casual or internal team messages.
Tone: Formal, professional, courteous.

Please Be Aware

Meaning/Definition: Alerts someone to a situation or piece of information.

Explanation: Emphasizes awareness rather than instruction; gentle and courteous.

Example: Please be aware that the deadline has been moved to next Monday.

Best Use: Reminders or alerts.
Worst Use: Urgent directives needing immediate compliance.
Tone: Polite, attentive, considerate.

Keep in Mind

Meaning/Definition: Suggests the recipient should remember something important.

Explanation: Less formal and softer than Please be Advised, suitable for conversational professional communication.

Example: Keep in mind that attendance is mandatory for the workshop.

Best Use: Team reminders, guidance notes.
Worst Use: Formal legal or compliance statements.
Tone: Friendly, polite, professional.

Please Take Note

Meaning/Definition: Requests the reader’s attention for a particular piece of information.

Explanation: Similar to Please Note, emphasizes active attention.

Example: Please take note of the updated procedures for project submissions.

Best Use: Instructional emails, procedural updates.
Worst Use: Casual chats or social emails.
Tone: Courteous, formal, professional.

Attention

Meaning/Definition: Highlights critical information requiring focus.

Explanation: Often used in documents or memos to draw attention to important details.

Example: Attention: All staff must complete the safety training by Friday.

Best Use: Alerts, directives, memos.
Worst Use: Everyday emails without urgency.
Tone: Direct, formal, assertive.

For Your Awareness

Meaning/Definition: Provides knowledge without implying action.

Explanation: Warmer and less formal than Please be Advised, good for internal communication.

Example: For your awareness, the IT system will be upgraded tonight.

Best Use: Informative updates, team notices.
Worst Use: Urgent actions or deadlines.
Tone: Neutral, polite, informative.

FYI

Meaning/Definition: Abbreviation for For Your Information, casual and concise.

Explanation: Best for quick updates or informal professional messages.

Example: FYI, the client approved the design changes.

Best Use: Internal team updates, brief notices.
Worst Use: External formal communications.
Tone: Informal, concise, friendly.

Kindly Note

Meaning/Definition: Polite way to direct attention to information.

Explanation: Adds a tone of courtesy to instructions or requests.

Example: Kindly note that the submission deadline is tomorrow.

Best Use: Formal emails, polite requests.
Worst Use: Casual team chat.
Tone: Courteous, formal, polite.

Do Note

Meaning/Definition: Stronger emphasis than Please Note for important information.

Explanation: Suggests careful attention without sounding harsh.

Example: Do note that all changes must be approved by management.

Best Use: Procedural updates, critical notices.
Worst Use: Casual communication.
Tone: Direct, formal, polite.

Please Be Mindful

Meaning/Definition: Encourages careful attention or awareness.

Explanation: Gentle phrasing for reminders or sensitive instructions.

Example: Please be mindful of the company’s confidentiality policy.

Best Use: Sensitive guidance, HR notes.
Worst Use: Urgent action items needing immediate response.
Tone: Soft, considerate, polite.

Be Informed

Meaning/Definition: Provides important information formally.

Explanation: Less common, slightly formal, suitable for official notices.

Example: Be informed that the annual report deadline has been moved.

Best Use: Corporate announcements, formal updates.
Worst Use: Casual messages or conversational emails.
Tone: Formal, professional, informative.

Note That

Meaning/Definition: Directs the recipient’s focus to a statement.

Explanation: Simple, straightforward, and neutral in tone.

Example: Note that all office entries require a badge.

Best Use: Procedural instructions, quick notices.
Worst Use: Overly casual or friendly emails.
Tone: Neutral, direct, professional.

Be Advised That

Meaning/Definition: Formal version of Please be Advised, emphasizes importance.

Explanation: Often used in legal or official correspondence.

Example: Be advised that late submissions may not be accepted.

Best Use: Legal notices, policy updates.
Worst Use: Informal communication.
Tone: Formal, professional, authoritative.

Just a Heads-Up

Meaning/Definition: An Informal way to notify someone about upcoming events or changes.

Explanation: Casual and friendly, suitable for informal professional settings.

Example: Just a heads-up, the team meeting is moved to 2 PM.

Best Use: Internal, friendly updates.
Worst Use: Formal or legal communication.
Tone: Casual, friendly, approachable.

Take Note That

Meaning/Definition: Encourages focus on a statement or instruction.

Explanation: Slightly stronger than Please Note, used for procedural guidance.

Example: Take note that all safety equipment must be worn at all times.

Best Use: Training, safety instructions, procedural updates.
Worst Use: Casual team emails.
Tone: Direct, polite, formal.

For Immediate Attention

Meaning/Definition: Signals urgency for a piece of information or action.

Explanation: Highlights critical items requiring quick response.

Example: For immediate attention, please submit your timesheet today.

Best Use: Urgent notices, deadlines.
Worst Use: Regular updates without urgency.
Tone: Urgent, formal, direct.

Be Mindful That

Meaning/Definition: Encourages careful attention to details or actions.

Explanation: Polite, gentle way to emphasize responsibility.

Example: Be mindful that all emails must adhere to company standards.

Best Use: Guidance, reminders, sensitive instructions.
Worst Use: Casual, informal situations.
Tone: Courteous, gentle, professional.

Take Note of

Meaning/Definition: Directs attention toward an important statement or fact.

Explanation: A Straightforward way to ensure important details are recognized.

Example: Take note of the changes to the project timeline.

Best Use: Instructional emails, team updates.
Worst Use: Very informal settings.
Tone: Polite, professional, neutral.

Be Alert To

Meaning/Definition: Encourages vigilance and awareness.

Explanation: Often used for safety, security, or compliance notices.

Example: Be alert to phishing emails requesting sensitive information.

Best Use: Security alerts, risk notifications.
Worst Use: Routine emails without urgency.
Tone: Serious, professional, attentive.

It Is Important To Note

Meaning/Definition: Emphasizes the significance of a statement or instruction.

Explanation: Slightly formal, highlights crucial information politely.

Example: It is important to note that all contracts require manager approval.

Best Use: Critical instructions, policy communications.
Worst Use: Minor updates or casual messages.
Tone: Formal, professional, informative.

Please Observe

Meaning/Definition: Requests careful attention to instructions or details.

Explanation: Often used for rules, policies, or procedures.

Example: Please observe the new office seating guidelines.

Best Use: Workplace instructions, compliance notices.
Worst Use: Casual conversations.
Tone: Formal, professional, polite.

You Are Advised

Meaning/Definition: A Formal way to communicate guidance or recommendations.

Explanation: Common in legal or HR communications.

Example: You are advised to review the new company policy carefully.

Best Use: Legal notices, compliance, HR instructions.
Worst Use: Informal messages.
Tone: Formal, authoritative, professional.

Note for Your Attention

Meaning/Definition: Directs the reader to focus on a particular detail.

Explanation: Polite yet formal, commonly used in business correspondence.

Example: Note for your attention, the revised project schedule is attached.

Best Use: Official emails, memos, procedural updates.
Worst Use: Casual messages or informal chats.
Tone: Formal, professional, courteous.

Final Thoughts

Using the right words to communicate can transform a simple message into one that is thoughtful, polite, and professional. Please be Advised and its alternatives allow you to convey important information, instructions, or requests without sounding harsh or impersonal. In professional settings, the tone and phrasing of your communication are just as crucial as the content itself. Carefully chosen phrases can enhance effectiveness, maintain courtesy, and ensure that the recipient fully understands the details and expectations.

From my experience, blending formality with warmth is essential. Overly rigid or outdated phrases may create distance, while overly casual wording may risk being misinterpreted. Alternatives like please note, for your information, or please be aware provide clarity while keeping your message approachable. Additionally, small adjustments in phrasing-considering context, audience, and urgency-can significantly impact how your message is received. Whether you are sharing instructions, highlighting important details, or simply informing a colleague, these choices demonstrate professionalism and empathy. Ultimately, mastering the use of Please be Advised and its alternatives ensures that your communication is not only clear but also respectful, considerate, and effective in achieving its intended purpose. Properly selected wording communicates more than facts; it communicates care, attention, and thoughtfulness.

FAQs

What does “Please be Advised” mean?

Please be advised is a formal phrase used to draw attention to important information, instructions, or requests in professional communication. It signals that the recipient should take notice carefully.

When should I use “Please be Advised”?

Use it when conveying critical information, policy updates, or instructions in professional settings, especially when clarity and formality are needed.

Is “Please be Advised” polite?

Yes, it is both professional and polite, but sometimes it may feel outdated. Using alternatives can soften the tone while maintaining respect.

Can “Please be Advised” sound formal or stiff?

Yes, it can sound formal or stiff, especially in casual or friendly communication. Alternatives make it feel more approachable.

What are good alternatives to “Please be Advised”?

Common alternatives include please note, for your information, please be informed, please be aware, keep in mind, and please take note.

How does “Please be Informed” differ from “Please be Advised”?

Please be Informed is slightly more formal and often used in official emails or corporate communication, while Please be Advised is broader and slightly less personal.

When is “Keep in Mind” appropriate?

Keep in Mind is less formal, suitable for reminders or guidance in a friendly professional setting, but not for legal or formal notices.

Is “FYI” a good replacement?

FYI (For Your Information) is casual, ideal for internal team updates, but it’s not appropriate for formal communications.

Can “Please Note” replace “Please be Advised”?

Yes, Please Note is widely used, clear, and polite, especially for minor updates or internal memos.

How can tone affect using these phrases?

The tone determines if the phrase feels approachable, neutral, or stiff. Adjusting tone ensures the message is received effectively.

Are these phrases useful in emails?

Absolutely, they help highlight important details, maintain politeness, and ensure your message is clear and professional.

Can small phrasing changes improve effectiveness?

Yes, minor adjustments can significantly improve clarity, tone, and how instructions are perceived by recipients.

What’s the difference between “Please be Aware” and “Please be Informed”?

Please be Aware emphasizes attention, while Please be Informed focuses on notifying the recipient about critical details.

Are these alternatives suitable for all professional settings?

Most are suitable for corporate, HR, or official settings, but some like FYI or Heads-Up are informal and better for internal teams.

Why use alternatives instead of just “Please be Advised”?

Alternatives make messages feel personal, thoughtful, and empathetic, reducing stiffness while maintaining professionalism.