25 Other Ways to Say “Please Keep In Mind” (With Examples)

In the workplace, I’ve learned that reminding others of important details is crucial, especially when deadlines and submissions are approaching fast. Please Keep In Mind, saying the same phrase repeatedly can feel tiresome, almost like a broken record. Fortunately, there are many ways to convey the same idea without sounding dull or robotic. This article explores how to use the phrase naturally and correctly, keeping your communication polished and respectful. For example, you might remind someone to consider a specific point or piece of information while reading or making a decision, staying clear and thoughtful. Even saying, “Remember the deadline next Friday,” keeps the tone professional and friendly.

In today’s professional communication, being aware of certain points and choosing alternatives is always beneficial. Instead of using repetitive wording, diversify your language to maintain a respectful, approachable tone. Here, using alternative expressions helps your message stay effective across emails and conversations where clarity matters. Every situation is different, and incorporating options allows you to communicate politely and effectively. I’ve found that choosing words suited to each scenario keeps you sounding professional, engaged, and appreciative of others’ effort-whether it’s a quick reminder or a single note that makes all the difference, even across 25 small exchanges.

What Does “Please Keep In Mind” Mean?

The phrase “Please keep in mind” means to remember or consider something important when making a decision, taking action, or thinking about a matter. It’s a gentle reminder often used to ensure someone remains aware of key details.

When to Use “Please Keep In Mind”

Use “Please keep in mind” when you want to remind politely, add context, or guide decisions without giving a command. It’s ideal in emails, instructions, presentations, or conversations where a soft reminder is needed. It helps maintain professionalism while still sounding caring.

Is It Professional/Polite to Say “Please Keep In Mind”?

Yes, it’s professional, polite, and widely accepted in both formal and casual communication. The word “please” adds courtesy, and the phrase feels non-intrusive. However, overuse might make your writing sound routine, so it’s wise to diversify your expressions.

Pros or Cons

Pros:

• Sounds respectful, gentle, and considerate
• Useful for both written and spoken communication
• Keeps tone positive and non-demanding

Cons:

• Can become repetitive
• It may sound too formal in casual talks
• Alternatives can sometimes feel more natural depending on context
  

Please Remember

Meaning: A soft request to recall something.
Definition: A direct but polite reminder.
Detailed Explanation: Works perfectly when you want the listener to consciously recall details or deadlines.
Example: “Please remember to attach the report before sending the email.”
Best Use: Work emails and academic contexts.
Worst Use: Casual chats where it might sound overly formal.
Tone: Polite, gentle, professional

Kindly Note

Meaning: A formal way to draw attention to something important.
Definition: Used in business or administrative communication.
Detailed Explanation: Signals information worth remembering without sounding demanding.
Example: “Kindly note that the system will be down for maintenance tonight.”
Best Use: Official announcements, emails, memos.
Worst Use: Friendly, casual interactions.
Tone: Formal, respectful

Just a Reminder

Meaning: A short phrase for prompting memory.
Definition: Friendly nudge about something upcoming or essential.
Detailed Explanation: Best when you want to sound casual yet considerate.
Example: “Just a reminder, the project update is due tomorrow.”
Best Use: Team communication or reminders.
Worst Use: Serious, high-stakes discussions.
Tone: Warm, approachable

Don’t Forget

Meaning: Encouragement not to overlook something.
Definition: Simple, clear, and effective reminder.
Detailed Explanation: It’s a casual and confident way to emphasize an action.
Example: “Don’t forget to check the new policy before submitting.”
Best Use: Informal or semi-formal messages.
Worst Use: Formal communication where directness seems harsh.
Tone: Casual, friendly

Bear in Mind

Meaning: Keep something mentally noted.
Definition: Encourages awareness while thinking or deciding.
Detailed Explanation: Often used to add thoughtful context or advice.
Example: “Bear in mind that prices may vary depending on the supplier.”
Best Use: Reports, discussions, and advice-giving.
Worst Use: Short texts or quick reminders.
Tone: Professional, reflective

Take Note

Meaning: A directive to acknowledge an important point.
Definition: Signals that the listener should pay attention.
Detailed Explanation: Slightly firm but polite, suitable for authoritative contexts.
Example: “Take note of the changes in the new procedure.”
Best Use: Announcements or leadership communication.
Worst Use: Personal conversations.
Tone: Firm, formal

For Your Awareness

Meaning: To inform politely without demanding action.
Definition: Provides context for transparency.
Detailed Explanation: Useful for sharing updates that impact others indirectly.
Example: “For your awareness, the client has changed their requirements.”
Best Use: Professional updates and documentation.
Worst Use: Everyday or friendly exchanges.
Tone: Neutral, polite

Please Be Aware

Meaning: Polite way to alert someone.
Definition: Encourages awareness of an issue or rule.
Detailed Explanation: Adds a formal layer of attentiveness.
Example: “Please be aware that your password will expire soon.”
Best Use: Company notices, HR or IT communication.
Worst Use: Friendly or personal reminders.
Tone: Professional, considerate

Just So You Know

Meaning: Informing someone for their benefit.
Definition: Offers useful context without being demanding.
Detailed Explanation: Sounds friendly and conversational.
Example: “Just so you know, I’ve already spoken with the manager about it.”
Best Use: Informal updates and casual chats.
Worst Use: Official documents.
Tone: Casual, kind

I’d Like to Remind You

Meaning: Gentle expression to bring attention back.
Definition: Polite preface for a reminder.
Detailed Explanation: Shows care and professionalism in tone.
Example: “I’d like to remind you that the invoice is due next week.”
Best Use: Client or team reminders.
Worst Use: Overly casual talk.
Tone: Polite, formal

Please Take Into Account

Meaning: Encourages thoughtful consideration.
Definition: Used when analysis or decisions are involved.
Detailed Explanation: Common in advisory or analytical writing.
Example: “Please take into account the recent policy changes before finalizing.”
Best Use: Professional and academic writing.
Worst Use: Informal messages.
Tone: Formal, serious

Don’t Overlook

Meaning: Urges not to ignore details.
Definition: Reminds about critical elements that may be missed.
Detailed Explanation: Sounds firm but fair when stakes are high.
Example: “Don’t overlook the feedback from the last review.”
Best Use: Leadership communication.
Worst Use: Friendly, casual notes.
Tone: Assertive, thoughtful

Keep This in Mind

Meaning: Request to remember a specific point.
Definition: Very close to the original phrase but shorter.
Detailed Explanation: Ideal for written guidance.
Example: “Keep this in mind when designing the layout.”
Best Use: Professional advice, instructions.
Worst Use: Chatty messages.
Tone: Professional, neutral

Please Consider

Meaning: Courteous way to ask for thoughtfulness.
Definition: Invites reflection rather than command.
Detailed Explanation: Often used in persuasive writing.
Example: “Please consider revising the timeline for better accuracy.”
Best Use: Proposals, feedback.
Worst Use: Quick messages.
Tone: Respectful, calm

ust Remember

Meaning: Simple reminder for casual tone.
Definition: Friendly and short expression.
Detailed Explanation: Keeps reminders light and natural.
Example: “Just remember to save your work before closing.”
Best Use: Team or friend communication.
Worst Use: Formal notices.
Tone: Warm, casual

It’s Important to Note

Meaning: Highlights crucial information.
Definition: Draws focus to key facts or warnings.
Detailed Explanation: Adds weight to statements needing emphasis.
Example: “It’s important to note that refunds aren’t processed on weekends.”
Best Use: Reports, meetings, presentations.
Worst Use: Small talk.
Tone: Professional, informative

I’d Appreciate It If You Remembered

Meaning: Softly requests attention with gratitude.
Definition: Polite combination of reminder and respect.
Detailed Explanation: Blends courtesy and collaboration.
Example: “I’d appreciate it if you remembered to submit timesheets weekly.”
Best Use: Manager-to-team messages.
Worst Use: Rushed communications.
Tone: Warm, polite

Keep in View

Meaning: Suggests awareness while observing progress.
Definition: Encourages ongoing attention.
Detailed Explanation: Works metaphorically to stay mindful.
Example: “Keep in view the company’s long-term goals while planning.”
Best Use: Strategy or planning contexts.
Worst Use: Informal chats.
Tone: Reflective, formal

Worth Keeping in Mind

Meaning: Suggests importance with a softer tone.
Definition: Adds weight while remaining conversational.
Detailed Explanation: Subtle, used to emphasize perspective.
Example: “It’s worth keeping in mind that trends may shift quickly.”
Best Use: Discussions and reports.
Worst Use: Text messages.
Tone: Neutral, thoughtful

Don’t Lose Sight Of

Meaning: Stay focused on priorities.
Definition: Motivational reminder.
Detailed Explanation: Inspires mindfulness in goal-setting.
Example: “Don’t lose sight of the bigger picture while fixing small issues.”
Best Use: Coaching or motivational contexts.
Worst Use: Formal legal writing.
Tone: Encouraging, supportive

Be Mindful Of

Meaning: Encourages awareness and sensitivity.
Definition: Highlights emotional or contextual awareness.
Detailed Explanation: Common in wellness or team culture topics.
Example: “Be mindful of others’ opinions during the discussion.”
Best Use: Interpersonal and leadership contexts.
Worst Use: Technical memos.
Tone: Empathetic, calm

Please Acknowledge

Meaning: Request to confirm understanding.
Definition: Used for official acknowledgment or compliance.
Detailed Explanation: Adds professionalism to written exchanges.
Example: “Please acknowledge that you’ve read the updated guidelines.”
Best Use: Formal, documented communication.
Worst Use: Everyday chat.
Tone: Formal, official

Keep in Thought

Meaning: Reflect on an idea over time.
Definition: Slightly poetic reminder.
Detailed Explanation: Suits contexts involving reflection or empathy.
Example: “Keep in thought the challenges our clients face daily.”
Best Use: Motivational writing.
Worst Use: Routine reminders.
Tone: Warm, introspective

Please Retain This Information

Meaning: Keep data or instructions remembered.
Definition: Practical, instructional tone.
Detailed Explanation: Useful when memory or reference is key.
Example: “Please retain this information for future correspondence.”
Best Use: Legal, educational, or HR materials.
Worst Use: Friendly notes.
Tone: Formal, precise

Just Keep in Mind

Meaning: Friendly, natural variant of the main phrase.
Definition: Sounds conversational yet courteous.
Detailed Explanation: Balances warmth with clarity.
Example: “Just keep in mind that feedback will be reviewed next week.”
Best Use: General conversations, teamwork, and reminders.
Worst Use: Overly formal situations.
Tone: Polite, approachable

Final Thoughts

Finding the right way to say “Please keep in mind” can make a world of difference in how your message is received. Whether you’re writing to a colleague, manager, or client, the words you choose reflect your professionalism, tone, and intent. Using thoughtful alternatives helps you sound empathetic, clear, and respectful, while still communicating important details effectively. Each variation-from “Please remember” to “Be mindful of” carries a slightly different nuance, giving you the flexibility to tailor your communication to the moment. In both personal and professional spaces, language is more than information-it’s a bridge to understanding. By diversifying your phrases, you not only avoid repetition but also strengthen your connection with others. So, whether you’re sending a friendly email reminder or crafting a formal note, keep in mind that the best messages balance clarity, kindness, and consideration. Every word is an opportunity to leave a thoughtful impression, and small linguistic choices can create a lasting impact on how you’re perceived and remembered.

FAQs

What does “Please keep in mind” mean?

It means to remember or consider something important while making a decision or taking action.

Is “Please keep in mind” polite?

Yes, it’s considered polite and respectful, suitable for both formal and informal communication.

When should I use “Please keep in mind”?

Use it when you want to remind someone gently without sounding forceful or repetitive.

What’s a more professional way to say “Please keep in mind”?

Try “Kindly note,” “Please consider,” or “Bear in mind” for a more polished tone.

Can I use “Please keep in mind” in emails?

Absolutely. It works well in professional emails to give reminders or clarify expectations.

Is it okay to use “Please keep in mind” in conversation?

Yes, it’s suitable in spoken English, especially in meetings or presentations.

What are casual alternatives to “Please keep in mind”?

Use phrases like “Just remember” or “Don’t forget” for informal situations.

How can I sound more polite when reminding someone?

Add softeners like “please,” “just,” or “kindly” to make your tone courteous.

Why avoid repeating “Please keep in mind”?

Repetition can sound robotic; using alternatives keeps your message engaging.

Can I use it in academic writing?

Yes, though “Please take into account” or “It’s important to note” sound more formal.

Is “Please keep in mind” formal or informal?

It’s neutral-works in both contexts depending on tone and audience.

Does “Please keep in mind” show empathy?

Yes, it conveys consideration and awareness without being commanding.

How can I remind someone professionally?

Use phrases like “I’d like to remind you” or “For your awareness.”

What’s a softer way to say “Please keep in mind”?

Try “Worth keeping in mind” or “Be mindful of” for gentle reminders.

How can I make reminders sound natural?

Keep sentences short, polite, and personal, ensuring your tone stays warm and clear.