When you inform you about a meeting or important details, This Is To Inform You that being direct instead of wordy or overly formal helps. Writing an email that states information immediately keeps the recipient focused and avoids confusion, while providing easier ways for the audience to understand the purpose and tone.
I’ve listed 12 polite alternatives to diversify language and remain grammatically correct. Using examples and suggestions, you can pick the perfect phrase for your next message, ensuring it matches the audience, feels different, better, and shows how words are used thoughtfully.
What Does “This Is To Inform You” Mean?
Definition: This Is To Inform You is a formal phrase used to notify someone about information, updates, or announcements.
Meaning: It conveys that the sender is providing information intentionally.
Detailed Explanation: Often used in professional or formal settings, this phrase can sometimes feel stiff or impersonal. Alternative expressions can make messages feel more approachable without losing clarity.
When to Use “This Is To Inform You”
Definition: Appropriate for formal notifications or official communication.
Meaning: Signifies an intent to notify someone with clarity.
Detailed Explanation: Useful when the message requires attention or action, particularly in business, academic, or administrative contexts.
Is It Professional/Polite to Say “This Is To Inform You”?
Definition: Yes, it is professional, but can sound impersonal.
Meaning: The phrase is grammatically correct and widely understood.
Detailed Explanation: While professional, it may feel distant. Choosing alternative expressions can make the tone friendlier while maintaining professionalism.
Pros or Cons
Pros: Clear, formal, direct, universally understood.
Cons: Can feel stiff, overly formal, and impersonal.
I Would Like to Inform You
Definition: A polite way to convey information.
Meaning: Softens the message while maintaining clarity.
Detailed Explanation: Makes notifications feel less abrupt.
Example: I would like to inform you that your report is ready for review.
Best Use: Formal yet friendly professional emails.
Worst Use: Casual text messages.
Tone: Polite, approachable.
Please Be Advised
Definition: Standard formal notification phrase.
Meaning: Alerts the recipient about important information.
Detailed Explanation: Often used in corporate or legal communications.
Example: Please be advised that the office will be closed tomorrow.
Best Use: Official notices, formal memos.
Worst Use: Personal or informal messages.
Tone: Formal, direct.
I Am Writing to Inform You
Definition: Commonly used in professional correspondence.
Meaning: Indicates the sender’s purpose is to notify.
Detailed Explanation: Establishes clarity and formality in communication.
Example: I am writing to inform you of the upcoming changes in the schedule.
Best Use: Professional emails, letters.
Worst Use: Casual communication.
Tone: Formal, clear.
Kindly Note
Definition: A Gentle way to direct attention to information.
Meaning: Politely draws attention to something important.
Detailed Explanation: Makes notifications feel courteous.
Example: Kindly note that the submission deadline is Friday.
Best Use: Emails or memos requiring action.
Worst Use: Urgent announcements needing emphasis.
Tone: Polite, soft.
For Your Information
Definition: A standard phrase to share information.
Meaning: Indicates that the information is being shared for awareness.
Detailed Explanation: Neutral and professional; can be used casually depending on context.
Example: For your information, the team meeting has been rescheduled.
Best Use: Sharing updates in professional contexts.
Worst Use: Informing urgent or sensitive matters.
Tone: Neutral, professional.
I Wish to Inform You
Definition: Formal, courteous notification.
Meaning: Slightly softer than “This Is To Inform You.”
Detailed Explanation: Adds a polite tone while notifying.
Example: I wish to inform you that the package has been dispatched.
Best Use: Professional letters, emails.
Worst Use: Casual chat.
Tone: Formal, polite.
It Is My Duty to Inform You
Definition: Expresses responsibility in conveying information.
Meaning: Highlights official or obligatory nature of the notification.
Detailed Explanation: Often used in administrative or HR contexts.
Example: It is my duty to inform you about your leave balance.
Best Use: Formal organizational communications.
Worst Use: Casual or personal notifications.
Tone: Formal, authoritative.
I Am Pleased to Inform You
Definition: Positive phrasing for good news.
Meaning: Conveys pleasant information in a polite manner.
Detailed Explanation: Useful for announcements, promotions, or approvals.
Example: I am pleased to inform you that your proposal was accepted.
Best Use: Delivering good news professionally.
Worst Use: Neutral or negative messages.
Tone: Positive, professional.
I Regret to Inform You
Definition: Polite way to convey bad news.
Meaning: Prepares the recipient for negative information.
Detailed Explanation: Commonly used in rejection letters, denials, or formal refusals.
Example: I regret to inform you that your application was not successful.
Best Use: Formal rejection or denial.
Worst Use: Casual messages.
Tone: Polite, formal, empathetic.
Allow Me to Inform You
Definition: Formal, courteous notification.
Meaning: Slightly old-fashioned but professional.
Detailed Explanation: Indicates permission and courtesy in sharing information.
Example: Allow me to inform you about the upcoming training schedule.
Best Use: Letters, emails in formal contexts.
Worst Use: Informal conversation.
Tone: Formal, polite.
I Wish to Inform You
Definition: Formal, courteous notification.
Meaning: Slightly softer than “This Is To Inform You”.
Detailed Explanation: Adds a polite tone while informing the recipient.
Example: I wish to inform you that the package has been dispatched.
Best Use: Professional letters, formal emails.
Worst Use: Casual chat or messaging.
Tone: Formal, polite.
It Is My Duty to Inform You
Definition: Expresses responsibility in conveying information.
Meaning: Highlights the official or obligatory nature of the notification.
Detailed Explanation: Often used in administrative, HR, or compliance contexts.
Example: It is my duty to inform you about your leave balance.
Best Use: Formal organizational communication.
Worst Use: Casual or friendly notifications.
Tone: Formal, authoritative.
I Am Pleased to Inform You
Definition: Positive phrasing for good news.
Meaning: Conveys pleasant information politely.
Detailed Explanation: Useful for announcements, promotions, approvals, or good results.
Example: I am pleased to inform you that your proposal was accepted.
Best Use: Delivering good news professionally.
Worst Use: Neutral or negative messages.
Tone: Positive, professional.
I Regret to Inform You
Definition: Polite way to convey bad news.
Meaning: Prepares the recipient for negative information.
Detailed Explanation: Commonly used in rejections, denials, or formal refusals.
Example: I regret to inform you that your application was not successful.
Best Use: Formal rejection or denial.
Worst Use: Casual communication.
Tone: Polite, formal, empathetic.
Allow Me to Inform You
Definition: Formal, courteous notification.
Meaning: Indicates permission and courtesy in sharing information.
Detailed Explanation: Slightly old-fashioned but professional.
Example: Allow me to inform you about the upcoming training schedule.
Best Use: Letters, professional emails.
Worst Use: Informal conversation.
Tone: Formal, polite.
I Would Like to Notify You
Definition: Polite and professional expression.
Meaning: Shows courtesy while providing information.
Detailed Explanation: Softens the message, making it feel less abrupt.
Example: I would like to notify you that the report is ready for review.
Best Use: Professional emails or updates.
Worst Use: Text messages to friends.
Tone: Polite, formal.
Please Be Advised
Definition: Standard formal notification phrase.
Meaning: Alerts the recipient about important information.
Detailed Explanation: Commonly used in corporate, legal, or administrative communications.
Example: Please be advised that the office will be closed tomorrow.
Best Use: Official notices, memos.
Worst Use: Informal messaging.
Tone: Formal, direct.
For Your Information
Definition: Neutral, professional notification.
Meaning: Indicates the recipient should be aware of the information.
Detailed Explanation: Useful for sharing updates without expecting a response.
Example: For your information, the meeting has been rescheduled.
Best Use: Professional updates or memos.
Worst Use: Urgent or sensitive matters.
Tone: Neutral, professional.
I Am Writing to Notify You
Definition: A Professional way to indicate intent to notify.
Meaning: Clarifies the purpose of the communication.
Detailed Explanation: Establishes formality in correspondence.
Example: I am writing to notify you of the schedule changes.
Best Use: Emails, letters in business settings.
Worst Use: Casual messages.
Tone: Formal, clear.
Kindly Note
Definition: Polite attention-directing phrase.
Meaning: Draws attention to important information politely.
Detailed Explanation: Makes notifications courteous yet clear.
Example: Kindly note that the submission deadline is Friday.
Best Use: Emails or memos requiring action.
Worst Use: Urgent, time-sensitive messages.
Tone: Polite, soft.
I Would Like to Bring to Your Attention
Definition: Formal, professional notification.
Meaning: Politely highlights something the recipient should know.
Detailed Explanation: Often used to emphasize important matters in emails.
Example: I would like to bring to your attention the new safety guidelines.
Best Use: Professional emails, memos.
Worst Use: Casual conversations.
Tone: Formal, polite.
I Wish to Notify You
Definition: Polite, formal notification.
Meaning: Slightly softer than “This Is To Inform You.”
Detailed Explanation: Adds a courteous tone to messages.
Example: I wish to notify you that your request has been processed.
Best Use: Formal emails or letters.
Worst Use: Casual chats.
Tone: Formal, polite.
Please Be Informed
Definition: A Formal way to notify someone.
Meaning: Politely alerts the recipient of important information.
Detailed Explanation: Commonly used in professional and administrative contexts.
Example: Please be informed that the new policy starts next week.
Best Use: Business or organizational notifications.
Worst Use: Informal messages.
Tone: Formal, professional.
I Am Happy to Inform You
Definition: Polite phrase for positive news.
Meaning: Conveys good news in a friendly, professional way.
Detailed Explanation: Useful in promotions, approvals, or achievements.
Example: I am happy to inform you that your project was approved.
Best Use: Professional announcements with positive news.
Worst Use: Neutral or negative information.
Tone: Positive, professional.
I Must Inform You
Definition: Expresses the necessity to notify.
Meaning: Highlights obligation or responsibility.
Detailed Explanation: Suitable for formal or serious notifications.
Example: I must inform you that your contract has expired.
Best Use: Formal legal or administrative messages.
Worst Use: Casual notifications.
Tone: Serious, formal.
Final Thoughts
Choosing the right words to inform someone can significantly impact how your message is received. This Is To Inform You is a formal and widely recognized phrase, but using alternatives can make your communication feel more personal, polite, and engaging. By incorporating variations like I am pleased to inform you, Please be advised, or Kindly note, you can adjust the tone to suit your audience, whether in professional emails, formal announcements, or internal updates. Thoughtful phrasing ensures clarity without sounding stiff or distant, helping you build trust and respect with the recipient.
In professional settings, selecting the right alternative also demonstrates attention to detail and respect for etiquette. For positive updates, phrases such as I am happy to inform you can convey enthusiasm, while I regret to inform you helps deliver sensitive or negative news with empathy. Understanding the purpose of your communication and the audience’s expectations allows you to pick the most appropriate phrasing, making the message effective and well-received.
Using these alternatives thoughtfully not only improves readability but also enhances professionalism. Whether you are writing emails, official notices, or internal memos, diversifying your language ensures your communication stands out and resonates with the recipient. Experimenting with these 25 alternatives can help you convey information clearly while maintaining warmth, care, and a sense of engagement. Ultimately, mastering these phrases enables you to inform effectively, build stronger professional relationships, and leave a positive impression every time you communicate.
FAQs
What does “This Is To Inform You” mean?
It is a formal phrase used to notify someone about information, updates, or announcements. It conveys the sender’s intention to inform clearly and professionally.
Can I use it in casual emails?
It is typically formal. For casual emails, alternatives like Let me inform you or I want to tell you are more approachable.
Is it polite?
Yes, it is polite and professional, though it can feel distant. Softer alternatives add warmth.
What is the best alternative for positive news?
I am pleased to inform you, or I am happy to inform you convey good news politely.
What is the best alternative for bad news?
I regret to inform you deliver sensitive or negative news with empathy and professionalism.
Can it be used in legal notices?
Yes, it is suitable for formal or legal correspondence due to its clarity and directness.
How can I make it sound more personal?
Use alternatives like I wish to inform you or Kindly note to soften the tone.
Are there concise alternatives?
Yes, phrases like Please be advised or For your information are short and professional.
Can it be used in HR communications?
Absolutely, it is widely used in HR for formal notifications, approvals, or rejections.
What tone should I use?
The tone should match your purpose and audience, ranging from formal to polite or empathetic.
Are these alternatives suitable for international emails?
Yes, they are clear, professional, and widely understood in global business contexts.
How do I choose the right alternative?
Consider your audience, the message’s purpose, and whether the news is positive, negative, or neutral.
Can I use multiple alternatives in one email?
Yes, combining alternatives carefully can improve readability while maintaining professionalism.
Will using alternatives improve communication?
Yes, choosing the right phrasing enhances clarity, professionalism, and reader engagement.
Is it necessary to bold key terms?
Bolding emphasizes important information, making it easier for the reader to grasp the main points quickly.
Muhammad Altaf is the creative mind behind EnglishSyno.com, where words come to life through clarity, style, and simplicity. Passionate about language and expression, he helps readers discover smarter, more natural ways to communicate with confidence and warmth.
