25 Other Ways to Say “Sincerely” (With Examples)

When writing a letter, using Sincerely at the end shows truthful genuineness, straightforwardness, and honesty, making Yours sincerely perfect in English letters, UK /sɪnˈsɪə.li/ or US /sɪnˈsɪr.li/, to thank a particular person for attention to a matter, showing you are honestly grateful and not pretending or lying.

In casual contexts, apologizing sincerely when sorry for a loss works well. A pleasant man, George Clooney, tries to give credibility to Kelvin, yet even a student in the back of the room said an enormous belch not too sincerely, reminding us that Sincerely often ends formal interactions gracefully, as shown by Stanley Kauffman, Robert Brown, John Smith, and Jane Doe, reflecting adverb usage and heartfelt expression in letters.

What Does “Sincerely” Mean?

Sincerely is used to express honesty, genuineness, and straightforwardness. It conveys that the writer is truthful in their words and not pretending or lying, making it a staple for formal letters, emails, and personal notes.

When to Use “Sincerely”

Use Sincerely when you want your closing to feel authentic and respectful, typically in professional or formal correspondence. It works well for thank-you letters, applications, requests, or acknowledgments.

Is It Professional/Polite to Say “Sincerely”?

Yes, Sincerely is widely regarded as professional and polite, signaling that your message is truthful and thoughtful. It helps maintain credibility and trust in professional settings.

Pros or Cons of Using “Sincerely”

Pros: Conveys honesty, professionalism, and politeness. Easy for any formal correspondence.
Cons: Can feel rigid or impersonal if overused in casual communication.

Best Regards

Meaning: Expresses respect and good intentions, slightly less formal than Sincerely.
Example: Thank you for your help. Best regards, Emily Johnson.
Best Use: Business emails, semi-formal letters.
Worst Use: Informal chats or humorous messages.
Tone: Polite, professional, friendly.

Kind Regards

Meaning: Conveys warmth and courtesy, often used in professional emails.
Example: I appreciate your support. Kind regards, Michael Lee.
Best Use: Professional yet approachable emails.
Worst Use: Overly casual or humorous notes.
Tone: Warm, courteous, approachable.

Warm Regards

Meaning: Adds a touch of friendliness and care to the closing, slightly more personal than Kind regards.
Example: Looking forward to collaborating. Warm regards, Sarah Patel.
Best Use: Professional emails with friendly tone.
Worst Use: Strictly formal or legal documents.
Tone: Friendly, polite, approachable.

Respectfully

Meaning: Shows honor, deference, and politeness in your closing.
Example: Thank you for your guidance. Respectfully, David Kim.
Best Use: Formal letters, communications with authority figures.
Worst Use: Casual messages or informal notes.
Tone: Polite, formal, courteous.

Yours Truly

Meaning: Indicates sincerity and personal commitment to your words.
Example: I am grateful for your help. Yours truly, Linda Park.
Best Use: Personal letters, thank-you notes.
Worst Use: Highly formal business communications.
Tone: Warm, personal, heartfelt.

With Appreciation

Meaning: Expresses gratitude clearly and politely.
Example: For all your support, with appreciation, Tom Harris.
Best Use: Thank-you emails or letters.
Worst Use: Casual chats where tone is light or humorous.
Tone: Respectful, grateful, sincere.

With Gratitude

Meaning: Highlights thankfulness and genuine respect.
Example: Your efforts mean a lot. With gratitude, Emily Chen.
Best Use: Appreciation emails, acknowledgments.
Worst Use: Casual messages without context.
Tone: Heartfelt, polite, warm.

Cordially

Meaning: Reflects formal friendliness and approachability.
Example: It was great meeting you. Cordially, Mark Lewis.
Best Use: Networking emails, semi-formal letters.
Worst Use: Informal texts or casual messages.
Tone: Friendly, polite, professional.

Yours Faithfully

Meaning: Traditional formal closing used when the recipient’s name is unknown.
Example: I look forward to your reply. Yours faithfully, Anna White.
Best Use: Formal letters, official requests.
Worst Use: Informal or personal notes.
Tone: Formal, professional, respectful.

Yours Respectfully

Meaning: Conveys deep respect and formal courtesy.
Example: Thank you for your consideration. Yours respectfully, James Miller.
Best Use: Letters to authority figures or formal communication.
Worst Use: Casual emails or friendly notes.
Tone: Polite, serious, professional.

Best Wishes

Meaning: Offers good intentions and positivity.
Example: Wishing you success in your project. Best wishes, Rachel Adams.
Best Use: Personal and semi-formal messages.
Worst Use: Very formal legal letters.
Tone: Warm, positive, friendly.

Warmest Regards

Meaning: Adds extra warmth and friendliness to your closing.
Example: It was wonderful working with you. Warmest regards, Victor Liu.
Best Use: Friendly professional emails, collaborative messages.
Worst Use: Strictly formal or corporate letters.
Tone: Friendly, warm, approachable.

Many Thanks

Meaning: Simple and direct gratitude.
Example: I appreciate your assistance. Many thanks, Clara Nguyen.
Best Use: Quick appreciation emails or notes.
Worst Use: Very formal letters.
Tone: Friendly, polite, casual-professional.

With Respect

Meaning: Shows deference and courtesy in communication.
Example: I value your guidance. With respect, Samuel Perez.
Best Use: Formal or semi-formal letters.
Worst Use: Informal emails to friends.
Tone: Respectful, polite, formal.

In Appreciation

Meaning: Expresses thankfulness formally and clearly.
Example: Your hard work is valued. In appreciation, Olivia Torres.
Best Use: Professional acknowledgment or thank-you notes.
Worst Use: Casual, personal texts.
Tone: Formal, appreciative, courteous.

Yours Cordially

Meaning: Combines respect and friendliness in a closing.
Example: Looking forward to our collaboration. Yours cordially, Daniel Kim.
Best Use: Semi-formal business emails.
Worst Use: Casual messages to friends.
Tone: Friendly, polite, professional.

Cheers

Meaning: Informal friendly closing showing goodwill.
Example: Thanks for your support. Cheers, Mia Johnson.
Best Use: Friendly emails, casual professional chats.
Worst Use: Formal correspondence.
Tone: Casual, friendly, upbeat.

Yours Sincerely (Traditional)

Meaning: Classic formal closing expressing honesty and politeness.
Example: Thank you for your time. Yours sincerely, Robert Green.
Best Use: Formal letters, emails to known recipients.
Worst Use: Casual texts or playful messages.
Tone: Polite, formal, professional.

Faithfully Yours

Meaning: Expresses trustworthiness and respect, often formal.
Example: I am grateful for your guidance. Faithfully yours, Hannah Lee.
Best Use: Formal letters, official requests.
Worst Use: Casual emails or informal notes.
Tone: Formal, respectful, serious.

Respectfully Yours

Meaning: Shows courtesy, respect, and deference.
Example: Thank you for your time. Respectfully yours, Anthony Brown.
Best Use: Official letters, formal emails.
Worst Use: Casual or humorous messages.
Tone: Polite, professional, formal.

Warm Wishes

Meaning: Conveys friendliness and good intentions.
Example: Best of luck in your endeavors. Warm wishes, Lisa Martinez.
Best Use: Friendly, semi-formal letters or emails.
Worst Use: Very formal professional correspondence.
Tone: Warm, positive, friendly.

With Warm Regards

Meaning: Adds warmth to a polite closing, slightly personal.
Example: It was great meeting you. With warm regards, Kevin Thompson.
Best Use: Semi-formal emails, professional-friendly notes.
Worst Use: Strictly formal letters.
Tone: Friendly, courteous, warm.

With Best Regards

Meaning: Slightly formal but friendly, used in professional emails.
Example: Looking forward to working together. With best regards, Emily Davis.
Best Use: Business communications, semi-formal emails.
Worst Use: Casual text messages.
Tone: Polite, friendly, professional.

With Kind Regards

Meaning: Offers warmth and politeness, slightly softer than Best regards.
Example: Thank you for your attention. With kind regards, Daniel Smith.
Best Use: Professional emails that are friendly.
Worst Use: Casual notes to friends.
Tone: Warm, polite, professional.

Truly Yours

Meaning: Reflects commitment, sincerity, and personal connection.
Example: I appreciate your guidance. Truly yours, Olivia Bennett.
Best Use: Personal letters, heartfelt notes.
Worst Use: Formal business letters.
Tone: Warm, sincere, personal.

Final Thoughts

Finding the right words to end a letter, email, or note is more than just etiquette—it is an opportunity to convey warmth, honesty, and genuine care. While Sincerely remains a classic choice, exploring alternatives allows your message to feel more personal and thoughtful, matching the tone of the conversation or the relationship with the recipient. Using Sincerely, Yours faithfully, Best regards, or Warmest regards communicates respect and professionalism, while options like Truly yours, With gratitude, or Cheers can convey friendliness and heartfelt connection.

When selecting a closing, consider the context, the recipient, and the desired tone. A formal email to a manager or client may call for Yours sincerely, while a thank-you note to a mentor could benefit from With appreciation. Casual correspondence with colleagues or friends allows closings like Warm regards or Best wishes. The key is to balance politeness with authenticity, ensuring that your words reflect your true intent and foster a positive impression.

Incorporating the right alternative encourages engagement, trust, and empathy in communication. Whether you are drafting professional emails, heartfelt letters, or casual notes, the language you choose at the end demonstrates both thoughtfulness and attention to detail. Ultimately, selecting a closing that resonates with the recipient and the message enhances the impact of your words and leaves a lasting, positive impression. Exploring different ways to say Sincerely helps every message feel intentional, genuine, and meaningful, making your communication more effective, authentic, and memorable.

FAQs About “Sincerely” and Its Alternatives

What does “Sincerely” mean in a letter?

Sincerely shows honesty, genuineness, and respect. It is used to end formal letters or emails, indicating your words are truthful and professional.

Can I use “Sincerely” in informal emails?

Yes, but it may feel overly formal. For casual emails, alternatives like Best regards or Warm regards are friendlier and more approachable.

What is the difference between “Sincerely” and “Yours faithfully”?

Sincerely is used when you know the recipient’s name, while Yours faithfully is for unknown recipients in formal correspondence.

Is “Best regards” professional?

Yes, Best regards is polite, professional, and slightly less formal than Sincerely, suitable for semi-formal emails and business communications.

When should I use “Warm regards”?

Use Warm regards in emails or letters where you want to show friendliness and approachability while maintaining professionalism.

Can “Cheers” be used professionally?

Cheers is casual and best for informal emails, team chats, or friendly professional messages, not formal correspondence.

What is the tone of “With appreciation”?

With appreciation conveys gratitude, respect, and formality, making it ideal for thank-you notes or acknowledgment letters.

How do I choose the right alternative to “Sincerely”?

Consider the relationship, context, and tone. Use formal closings for official messages and warmer closings for friendly or personal notes.

Is “Yours truly” outdated?

Not necessarily; Yours truly is still effective in personal letters or situations where sincerity and personal connection are key.

Can I use “Truly yours” in professional emails?

It is better suited for personal correspondence or heartfelt messages rather than strict professional emails.

What does “Respectfully” convey?

Respectfully communicates deference and politeness, ideal for letters to superiors, officials, or formal requests.

Is “Cordially” formal or casual?

Cordially is semi-formal, professional yet approachable, often used in networking or polite professional emails.

Can I mix closings in one email?

It’s best to choose one consistent closing to maintain clarity, professionalism, and coherence in tone.

Do closings affect the perception of my message?

Yes, the closing sets the tone for how your sincerity, professionalism, and intent are perceived by the recipient.

Are these alternatives culturally universal?

Most are common in English correspondence globally, but some closings like Yours faithfully or Sincerely have stronger usage norms in the UK versus the US.